How to Develop Your Own Project Planning Tool


What is a Project Planning Tool?

A project planning tool is a software application designed to help people and teams organize, manage, and track the progress of their projects. These tools are essential for ensuring that projects are completed within the defined scope, time, and budget constraints. They facilitate various aspects of project management, including task assignment, scheduling, resource allocation, risk management, and communication among stakeholders. 

Core Features of Project Planning Tools

  1. Task Management: allows users to create, assign, and manage tasks. Each task can be defined with deadlines, dependencies, priorities, and related resources. This helps in breaking down the project into manageable units and ensures accountability.
  2. Scheduling: includes tools like calendars and Gantt charts to help visualize the timeline of the project and the sequencing of tasks. Scheduling helps in planning the start and end dates for tasks and identifying the critical path of the project.
  3. Resource Allocation: enables managers to assign resources (both human and material) to specific tasks, monitor availability, and manage workload to avoid over-allocation and conflicts.
  4. Collaboration: features such as shared workspaces, messaging systems, and document sharing help improve communication among team members and stakeholders. This ensures that everyone is aligned and informed about project developments.
  5. Reporting and Analytics: provides reports on project progress, resource usage, budget status, and other key metrics. These insights are crucial for project managers to make informed decisions and keep the project on track.
  6. Risk Management: tools to identify, analyze, and manage potential risks associated with the project. This includes setting up alerts for when tasks are off track, creating backup plans, and maintaining risk logs.

Benefits of Project Planning Tools

  1. Improved Organization: helps in organizing all aspects of a project, from scope definition to resource allocation, ensuring that nothing is overlooked.
  2. Enhanced Communication: keeps all team members and stakeholders in the loop with real-time updates and centralized communication tools, reducing misunderstandings and conflicts.
  3. Increased Efficiency: automates routine tasks, streamlines processes, and reduces the time and effort required to manage projects.
  4. Better Time Management: enables precise tracking of project timelines and individual tasks, helping to ensure that projects meet their deadlines.
  5. Budget Management: provides tools to track expenditures, compare costs against the budget, and adjust allocations to stay on financial track.
  6. Risk Reduction: helps in early identification and mitigation of risks, minimizing their impact on the project’s success.
  7. Documentation and Compliance: ensures all project documentation is stored in one place and can be easily accessed for compliance and auditing purposes.

Common Use Cases

Project planning tools are widely used across industries for managing all types of projects, from IT and software development projects to construction, marketing campaigns, and event planning. They are suitable for teams of all sizes, from small startups to large enterprises.

Step 1: Define Your Requirements

The first step in creating a custom project planning tool is to clearly define what you need from it. Consider the specific challenges and limitations you face with current project management systems. Gather input from potential users including project managers, team members, and other stakeholders to understand their needs and preferences.

  • Identify Core Features: what are the must-have features for your tool? Common features include task management, timelines, resource allocation, and collaboration tools.
  • Scalability and Flexibility: ensure that the tool can grow with your project needs and is adaptable to various project sizes and complexities.
  • User Interface: aim for a user-friendly interface that is intuitive and reduces the learning curve for new users.

When developing a project planning tool, it's crucial to establish a comprehensive set of requirements that address both the functional and non-functional aspects of the system. These requirements will guide the development process and ensure the tool meets the specific needs of your team or business. 

Here’s a detailed breakdown of the key requirements to consider:

Functional Requirements

1. Task Management

  • Ability to create, assign, and track tasks with deadlines;
  • Options for setting priorities, statuses, and dependencies among tasks;
  • Integration of checklists or subtasks for detailed task breakdowns.

2. Project Scheduling

  • Calendar integration for planning and visualizing project timelines;
  • Gantt charts or similar tools for understanding task dependencies and project flow;
  • Automatic adjustments of schedules based on task progression or delays.

3. Resource Management

  • Tools to allocate resources (both human and material) to specific tasks;
  • Visibility into resource availability and utilization rates to prevent overallocation;
  • Integration with budget management features to track financial resources.

4. Collaboration Tools

  • Real-time communication features such as messaging or comment sections within tasks;
  • File sharing and document management capabilities;
  • Activity streams or dashboards to monitor updates and changes.

5. Reporting and Analytics

  • Customizable reports on project status, resource allocation, and budget usage;
  • Ability to generate insights on project performance, milestones reached, and risk indicators;
  • Exportable data formats for reporting and presentations.

6. User Access Management

  • Multi-level permission settings to control access based on roles;
  • Options for external and internal users to interact with the project tool securely;
  • Audit trails for tracking changes made by users.

Non-Functional Requirements

1. Usability

  • Intuitive user interface that minimizes learning curve for new users;
  • Responsive design to accommodate various devices like smartphones and tablets;
  • Consistent and clear navigational structures.

2. Scalability

  • Ability to handle an increasing amount of work and number of users without degradation in performance;
  • Flexibility to add more features or integrate with other tools as needs evolve.

3. Reliability

  • High availability of the tool with minimal downtime;
  • Robust error handling and data recovery mechanisms to prevent data loss.

4. Security

  • Strong authentication and encryption methods to protect sensitive project information;
  • Compliance with relevant data protection regulations (e.g., GDPR, HIPAA);
  • Regular security updates and vulnerability assessments.

5. Performance

  • Fast response times for user interactions and data processing;
  • Efficient handling of large datasets and simultaneous user requests;
  • Optimized for speed and efficiency to enhance user experience.

6. Support and Maintenance

  • Provision for ongoing technical support and troubleshooting;
  • Regular updates and upgrades to improve functionalities and address bugs;
  • Clear documentation and user guides for easy onboarding and reference.

Integration Requirements

1. Third-Party Integrations

  • Compatibility with popular productivity tools like email clients, calendar apps, and cloud storage services;
  • APIs for integrating with enterprise systems such as ERPCRM, or HRM;
  • Seamless data exchange capabilities with other project management tools.

Step 2: Plan the Development Process

With a clear understanding of your requirements, you can begin planning the development of your tool. Decide whether you will develop in-house or outsource to a software development company.

  • In-House vs. Outsourcing: consider your team’s expertise and the cost implications of both options. Outsourcing can be beneficial if your in-house team lacks the necessary skills or if you want to accelerate development.
  • Technology Stack: choose technologies that are robust, scalable, and compatible with various platforms and devices.
  • Development Phases: break down the project into manageable phases, typically starting with a minimum viable product (MVP) that includes core functionalities.

Planning the development process for a project planning tool involves multiple stages, from initial design to final deployment. Effective planning ensures that the tool is developed efficiently and meets all intended requirements. 

Here’s a step-by-step guide on how to plan the development process for your custom project planning tool:

1. Define Objectives and Scope

Start by clearly defining the objectives of the project planning tool. Understand what problems it needs to solve and what success looks like. Define the scope of the tool carefully to avoid scope creep during development. Decide which features are must-haves and which can be considered for future updates.

2. Gather Requirements

Conduct meetings with stakeholders including project managers, team members, and IT staff to gather detailed requirements. This includes functional requirements (features, functionalities, user roles) and non-functional requirements (performance, usability, security). Document these requirements clearly to serve as a blueprint for the development process.

3. Choose the Right Technology Stack

Select a technology stack that best fits the project requirements and your team's expertise. Consider factors like:

  • Front-end: frameworks such as React, Angular, or Vue.js for dynamic user interfaces.
  • Back-end: languages like Python, Ruby, or Node.js and frameworks like Django, Rails, or Express.js.
  • Database: choices like PostgreSQL, MongoDB, or MySQL depending on data handling needs.
  • Cloud Services: AWS, Azure, or Google Cloud for hosting, storage, and additional services like machine learning.
  • DevOps Tools: Docker for containerization, Jenkins for continuous integration, and Kubernetes for orchestration if scaling is a concern.

4. Design System Architecture and User Interface

Create a system architecture that supports scalability, reliability, and security. Design the user interface focusing on user experience, simplicity, and functionality. Use wireframes and prototypes to visualize the design and gather feedback from potential users.

5. Develop a Project Roadmap

Break down the development process into phases, typically starting with a Minimum Viable Product (MVP) that includes core functionalities. Plan subsequent phases to incrementally add features based on priority and feedback. Use agile methodologies such as Scrum or Kanban to manage the development process, allowing for flexibility and continuous improvement.

6. Allocate Resources

Determine the team composition needed for the project. Allocate developers, designers, project managers, and QA testers based on the skills required at each phase of the project. Consider hiring additional resources or outsourcing specific tasks if your current team lacks certain expertise.

7. Development and Implementation

Start the development according to the planned phases:

  • MVP Development: focus on building the core functionalities that address the primary needs.
  • Testing and QA: conduct thorough testing including unit testing, integration testing, and user acceptance testing (UAT) to ensure the software meets all requirements and is free of bugs.
  • Iterative Development: after launching the MVP, continue to develop additional features and enhancements based on user feedback and performance metrics.

8. Deployment and Integration

Deploy the tool in a controlled environment. Ensure all necessary integrations with other tools and systems are functioning correctly. Use automated deployment tools and practices to streamline the process.

9. Training and Documentation

Develop comprehensive user manuals, FAQs, and training programs to ensure users can effectively utilize the tool. Provide detailed documentation for future maintenance and upgrades.

10. Maintenance and Upgrades

Plan for ongoing maintenance to address any issues, update documentation, and ensure the tool remains compatible with other systems. Schedule regular updates to introduce new features and improvements based on user feedback and technological advancements.

Step 3: Design the Architecture

Designing the architecture of your project planning tool is critical. This involves laying out the technical framework and how different components of the tool will interact with each other.

  • Database Design: decide how you will store and retrieve data. Popular databases include MySQL, PostgreSQL, and MongoDB.
  • Frontend and Backend: choose appropriate frameworks and languages for the frontend and backend. For instance, React or Angular for the frontend, and Node.js or Ruby on Rails for the backend.
  • APIs: if your tool needs to integrate with other software, plan for API development that enables these integrations.

Designing the architecture for a project planning tool involves careful consideration of both the system's functionality and its scalability. The architecture should support all the tool's requirements, provide a robust and secure environment for data, and ensure that the user experience is seamless and responsive. 

Here's how you might approach designing the architecture for your project planning tool:

1. Define the Architectural Style

Microservices vs. Monolithic:

  • Monolithic: a single, unified codebase. Simpler to deploy and develop initially, but can become complex and unwieldy as the application grows;
  • Microservices: decomposes the application into smaller, interconnected services. This enhances scalability and allows for independent updating, testing, and scaling of components but requires more sophisticated management and orchestration.

2. Plan the Core Components


  • Technologies: choose frameworks and libraries such as React, Angular, or Vue.js, known for their responsiveness and component-based architectures;
  • Responsiveness: ensure the UI is responsive and accessible on various devices, including mobiles, tablets, and desktops, using CSS frameworks like Bootstrap or Foundation.


  • Server-side languages: consider using Node.js, Python, or Ruby. These languages offer robust frameworks that can simplify building complex applications;
  • APIs: design RESTful APIs or consider GraphQL for handling complex, interrelated data and to enhance data retrieval processes on the frontend.


  • Type: decide between SQL (e.g., PostgreSQL, MySQL) or NoSQL (e.g., MongoDB, Cassandra) based on your data structure and query needs;
  • Schema Design: define a clear database schema that supports your data needs efficiently, focusing on task management, user data, and project metadata.

3. Consider Data Flow and Integration

Data Flow:

  • Ensure smooth and secure data flow between the frontend, backend, and database;
  • Utilize APIs for modular data exchange, especially if opting for a microservices architecture.


  • Plan for integration with external services such as email servers, calendar apps, and cloud storage solutions;
  • Use API gateways to manage requests and simplify the integration of different services.

4. Implement Security Measures

Authentication and Authorization:

  • Implement OAuth for secure access to the application;
  • Use JSON Web Tokens (JWT) for maintaining user sessions.

Data Security:

  • Encrypt sensitive data in transit using HTTPS and at rest using AES or similar encryption methods;
  • Regularly update software components to mitigate vulnerabilities.

5. Ensure Scalability and Reliability

Load Balancing:

  • Use load balancers to distribute traffic across servers, enhancing performance and reliability.


  • Implement database replication and application redundancy to ensure high availability and data integrity.


  • Utilize caching mechanisms like Redis to reduce database load and speed up response times.

6. Plan for Maintenance and Monitoring

Logging and Monitoring:

  • Integrate tools like Elasticsearch for logging and Kibana for log analysis;
  • Use monitoring tools like Prometheus and Grafana to track application health and performance.

DevOps Practices:

  • Implement continuous integration and deployment (CI/CD) pipelines using tools like JenkinsCircleCI, or GitHub Actions;
  • Use containerization with Docker and orchestration with Kubernetes if applicable, especially in a microservices setup.

7. Documentation and Compliance


  • Maintain comprehensive API and developer documentation to ensure ease of use and maintenance;
  • Document architectural decisions and rationale for future reference and team onboarding.


  • Ensure compliance with relevant laws and regulations such as GDPR for data privacy and protection.

Step 4: Develop the Tool

Begin the actual development of your project planning tool based on the designs and plans you have laid out.

  • MVP Development: start with developing the MVP, focusing on core functionalities that address the primary needs identified in your requirements gathering.
  • Testing: implement thorough testing phases to catch bugs and ensure the tool functions as intended. This should include unit tests, integration tests, and user acceptance testing.
  • Iterative Development: use feedback from testing phases to refine and expand the tool. Develop additional features based on user feedback and business priorities.

Developing a custom project planning tool involves several key stages, from initial setup to final testing and deployment. 

Below is a detailed guide on how to approach the development phase, ensuring that the project meets its objectives and is delivered on time and within budget.

1. Set Up the Development Environment

1. Choose Your Tools and Technologies:

  • Frontend: decide on a JavaScript framework or library (e.g., React, Angular, Vue.js);
  • Backend: select a backend language and framework (e.g., Node.js with Express, Python with Django);
  • Database: choose a database that matches your needs (e.g., PostgreSQL for relational, MongoDB for NoSQL);
  • Version Control: set up a Git repository on platforms like GitHub or Bitbucket to manage code versions and collaborate.

2. Development Tools:

  • Configure integrated development environments (IDEs) like Visual Studio Code, WebStorm, or PyCharm;
  • Set up build tools and package managers (e.g., webpack, npm, pip).

2. Design and Develop the Frontend

1. User Interface Design:

  • Create wireframes and mockups to visualize the layout and user flow;
  • Develop interactive prototypes to refine user experience and interface.

2. Implement the Design:

  • Use HTML, CSS, and your chosen JavaScript framework to build the user interface;
  • Ensure responsiveness and accessibility to accommodate various devices and users.

3. Integrate with Backend:

  • Connect the frontend with backend APIs to fetch, display, and send data;
  • Implement client-side logic to handle dynamic content, user interactions, and state management.

3. Backend Development

1. Set Up Server, APIs, and Database:

  • Configure the server framework and define API endpoints for handling requests;
  • Design and set up the database schema; implement data access layers.

2. Business Logic:

  • Code the logic for task management, scheduling, resource allocation, etc;
  • Implement security measures like authentication, authorization, and data validation.

3. Third-Party Integrations:

  • Integrate external APIs for additional functionalities such as email notifications, calendar integration, or advanced analytics.

4. Testing and Quality Assurance

1. Write Test Cases:

  • Develop unit tests for individual components and integration tests for APIs;
  • Create end-to-end tests to simulate user scenarios.

2. Execute Testing:

  • Run tests continuously using automated tools and CI/CD pipelines;
  • Conduct manual testing for usability, accessibility, and performance.

3. Bug Fixing:

  • Identify bugs through testing phases and user feedback;
  • Prioritize and fix bugs, update features based on testing results.

5. Deployment and Initial Rollout

1. Prepare Deployment:

  • Set up a production server or cloud service (AWS, Azure, Google Cloud);
  • Configure the environment, databases, and any required services.

2. Launch:

  • Deploy the application to the production environment;
  • Perform final pre-launch checks and ensure all systems are operational.

3. Monitor Post-launch:

  • Use monitoring tools to track performance and user behavior;
  • Be prepared to quickly address any issues or downtime.

6. Maintenance and Updates

1. Gather User Feedback:

  • Collect and analyze user feedback for insights into potential improvements;
  • Monitor usage patterns to identify popular features and potential bottlenecks.

2. Iterative Improvements:

  • Plan and implement feature updates and enhancements;
  • Regularly update the software to fix bugs, improve performance, and add features.

3. Continuous Support:

  • Provide ongoing support to users for any technical difficulties;
  • Keep documentation updated and offer resources for troubleshooting.

Step 5: Implement and Deploy

Once your tool is developed and tested, the next step is to implement and deploy it for use.

  • Deployment Environment: set up a reliable hosting environment. Cloud services like AWS, Azure, or Google Cloud offer scalable and secure options.
  • Training and Documentation: create comprehensive user manuals and training sessions to help users understand how to use the new tool effectively.
  • Launch: plan a phased rollout, starting with a pilot group to gather initial feedback before a full-scale launch.

Implementing and deploying a project planning tool involves several critical steps to ensure that the application is robust, user-friendly, and secure. This phase transitions your project from development to a live environment where users can start benefiting from the tool. 

Here’s how you can effectively implement and deploy your custom project planning tool:

1. Pre-Deployment Preparation

1. Finalize Code and Documentation:

  • Ensure all code is reviewed, finalized, and fully documented. This includes commenting on complex logic and maintaining an updated README file for setup and configuration instructions;
  • Conduct a thorough documentation review to ensure it accurately reflects the final deployment process and usage.

2. Environment Setup:

  • Set up your production environment. This may involve configuring servers, databases, and other infrastructure components on platforms like AWS, Azure, or Google Cloud;
  • Ensure that your environment complies with security standards and that all data transmission is encrypted using HTTPS.

3. Data Migration:

  • If migrating from an existing system, plan and execute a data migration strategy. This involves mapping data from the old system to the new one, performing data cleansing, and loading data into the new system’s database;
  • Conduct a trial data migration first to identify potential issues before the final transfer.

2. Deployment

1. Deployment Strategy:

  • Choose an appropriate deployment strategy (e.g., blue-green deployment, rolling update) that minimizes downtime and risk;
  • Use automation tools like Jenkins, GitLab CI/CD, or GitHub Actions to streamline the deployment process.

2. Configuration Management:

  • Utilize configuration management tools like Ansible, Chef, or Puppet to automate the setup of your servers and ensure consistency across your development, staging, and production environments;
  • Store sensitive configuration data such as API keys and database credentials securely using secrets management tools like HashiCorp Vault or AWS Secrets Manager.

3. Launch:

  • Deploy the application to the production server. Monitor the deployment process for any issues and ensure all components are functioning correctly;
  • Conduct smoke tests to confirm that critical features of the application are operating as expected in the production environment.

3. Post-Deployment

1. Monitoring and Logging:

  • Implement monitoring tools such as Prometheus, Grafana, or New Relic to keep an eye on system performance and health;
  • Set up logging with tools like ELK Stack or Splunk to capture and analyze logs for troubleshooting and performance monitoring.

2. User Training and Support:

  • Provide comprehensive training to end-users to ensure they understand how to use the tool effectively. This can include webinars, detailed user guides, and interactive help within the application;
  • Establish a support system with a helpdesk or online support portal to assist users with any issues or questions.

3. Feedback Collection:

  • Implement mechanisms for collecting user feedback, such as surveys, feedback buttons, or user forums. This feedback is crucial for identifying areas for improvement and guiding future development;
  • Regularly review feedback and usage data to understand how the tool is being used and to identify any common issues or bottlenecks.

4. Maintenance and Iterative Improvement

1. Continuous Improvement:

  • Based on user feedback and monitoring insights, plan and implement updates to the tool. This could involve fixing bugs, adding new features, or enhancing existing functionalities;
  • Maintain an iterative development process where the tool is continually refined and improved based on real-world usage and changing business requirements.

2. Security Updates:

  • Keep all your systems up to date with the latest security patches. Regularly review your security practices and update them as necessary to protect against new vulnerabilities.

3. Scalability Re-evaluation:

  • Periodically review the scalability of the tool as usage grows. Ensure that the infrastructure can handle increased loads and that the application scales efficiently both vertically and horizontally.

By carefully planning and executing each of these steps, you can successfully implement and deploy your project planning tool, ensuring it meets the needs of its users and provides a stable, effective platform for managing projects.

Step 6: Maintain and Update

The development of your project planning tool does not end with deployment. Ongoing maintenance is essential to ensure its continued effectiveness.

  • Regular Updates: regularly update the software to fix bugs, improve functionalities, and add new features as your project requirements evolve.
  • User Support: provide continuous support to users to address any issues and help them make the most out of your tool.
  • Performance Monitoring: continuously monitor the performance of the tool to ensure it meets the growing demands of your projects and users.

Maintaining and updating a project planning tool is crucial for ensuring it continues to meet user needs effectively and remains secure and efficient. This process involves regular monitoring, addressing emerging issues, and implementing improvements based on user feedback and technological advancements. 

Here’s a detailed guide to help you maintain and update your project planning tool effectively.

1. Establish a Maintenance Schedule

1. Regular Updates:

  • Schedule regular updates for your tool, focusing on both minor enhancements and major version upgrades. Establish a routine (e.g., monthly, quarterly) to evaluate, test, and deploy updates;
  • Stay informed about updates from third-party services and libraries used in your tool to ensure compatibility and security.

2. Security Patches:

  • Implement a process for monitoring security vulnerabilities and applying patches promptly. Subscribe to security bulletins related to the technology stack you are using;
  • Regularly review and update your security practices, including audits of data handling and storage procedures.

2. Monitor Performance and Usage

1. Performance Monitoring:

  • Utilize tools such as New Relic, Prometheus, or Grafana to monitor the performance of your project planning tool. Track key performance indicators (KPIs) like response times, server load, and error rates;
  • Analyze performance data to identify bottlenecks or areas for optimization, such as database queries, server configuration, or code inefficiencies.

2. User Activity Monitoring:

  • Implement analytics to track how users interact with the tool. This can include page views, feature usage, and user behavior patterns;
  • Use this data to understand which features are most and least popular, guiding development focus and resource allocation.

3. Collect and Implement User Feedback

1. Feedback Mechanisms:

  • Provide users with easy-to-use mechanisms for submitting feedback, such as in-app forms, email, or dedicated support channels;
  • Organize and categorize feedback to identify common issues or frequently requested features.

2. User Engagement:

  • Engage with users through regular surveys, user groups, or beta testing programs to gather detailed insights and validate new features before widespread release;
  • Consider setting up a community forum or regular webinars to keep users informed and engaged with ongoing developments.

4. Continuous Improvement and Feature Development

1. Feature Updates:

  • Plan for the addition of new features based on user demand, technological advancements, and strategic goals. Prioritize these developments to balance innovation with stability;
  • Develop and test new features in a staging environment to ensure they meet quality standards before deployment.

2. Refactoring and Optimization:

  • Regularly review the codebase for opportunities to refactor and optimize. This can improve performance, reduce complexity, and make future updates easier;
  • Update documentation concurrently with code changes to ensure it remains a reliable resource for users and developers.

5. Ensure Scalability

1. Infrastructure Scalability:

  • Monitor infrastructure capacity and scale resources as needed to handle increases in user load or data volume;
  • Consider adopting scalable cloud services or serverless architectures to facilitate dynamic scaling.

2. Database Management:

  • Regularly review database performance and scalability. Implement optimizations such as indexing, query optimization, and, if necessary, database clustering or sharding.

6. Provide Ongoing Support and Training

1. Support Services:

  • Maintain a knowledgeable support team that can assist users with technical difficulties, usage questions, and troubleshooting;
  • Use support interactions to gather further feedback and identify areas for improvement in the tool or its documentation.

2. Training Resources:

  • Continuously update training materials and online help resources to reflect new features and changes in the tool;
  • Offer periodic training sessions or tutorials to help new users get started and enable existing users to get more value from the tool.


Developing your own project planning tool can be a rewarding process that enhances your team's efficiency and adaptability to manage projects effectively. By following these steps, you can create a tool that exceeds your project management needs. 

Team up with SapientPro to develop your custom project planning tool. Our team knows all the must-have features of this software due to professional project managers and software engineers. We’ll bring all your ideas to life. Book a call now!

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WooCommerce is the leading e-commerce software platform with a 39% market share. There are over 4 million stores running on this platform with millions of buyers each day. Engaging buyers takes more than just an attractive design and product lineup: you’ll have to provide excellent performance and speed. We gathered the 12 best ways to optimize your WooCommerce store to ensure it always works on top-tier performance. Read on for more!


When you develop a SaaS product, design is one of the most important aspects to consider. It includes extensive research and the application of the best practices in the industry, all to create a powerful impression on the user and keep them engaged. Read on to find out how to design a SaaS product and make it effective!

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DEVELOPMENTSoftware Product Development: Best Practices & Processes

Global spending on enterprise software reached $856 billion, while there are hundreds of consumer-grade apps developed each day. Creating applications of any kind requires multiple factors to consider. Some of these include following the SDLC process, choosing the right methodologies, and partnering with an expert team. Let’s find out how to develop a software product today!

DEVELOPMENT10 Tips for Launching a SaaS Product

Launching a SaaS product may be a daunting task, requiring extensive planning to develop a successful application. We’ve prepared a step-by-step guide that will help you set a detailed product launch plan. Read on for more!

DEVELOPMENTGuide to Successful SaaS Software Development: Benefits, Challenges, and Best Practices

Long ago, before SaaS, people hunted for software CDs and floppy disks. The valuable booty was installed on the computer on their own, or with support from fellow tribesmen who proudly bore the title of “computer scientist”. In severe cases, they had to invite skilled programmers to create special systems. And woe to anyone whose hardware would break – farewell to the data! But a few years ago the SaaS boom hit, and these prehistoric times became a matter of the past.

DEVELOPMENTBest Tech Stack for Blockchain Development

Blockchain consists of cryptographic keys, peer-to-peer networks with shared ledgers, and means of computing to store transactions and records. However, there’s much more than that. Different frameworks, programming languages, and tools are hard to choose without the right experience. Our article covers them all.

DEVELOPMENTPros & Cons Of Nearshore Outsourcing In Software

Under the conditions of globalization, more and more countries of the world are becoming IT outsourcing centers. Recent trends show that for many companies that want to delegate software development to an outsourcing company, geographic proximity, cost, and language skills are the determining factors in choosing a developer. As a result, the usual model of offshoring-onshoring is gradually giving way to nearshoring.


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DEVELOPMENTTop 5 Programming Languages For Outsourcing Web Development in 2022

To develop a simple static site, you don’t need to put a lot of effort, time, and a long time to choose the technology. All you need is: 1) a little HTML2) some CSS3) and Javascript as the final touch On the other hand, if we’re talking about a complex, interactive site with logic, storage, authorization, maybe with an API, you can’t get away with the standard trio. You’ll need to look for a reliable technology stack and a development team that can handle it.


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SAPIENTPRODedicated Development Team vs. Team Extension: What is Right for Your Project?

Companies often refer to outsourcing in order to deal with business challenges, such as skill gaps, costly development, and maintenance burden. According to the Deloitte 2021 Global Shared Services and Outsourcing Survey, 88% of companies decide to outsource to perceive cost reduction, 78% – standardization and process efficiency, and 63% – business value. Outsourcing, in general, does not solve all of these problems simultaneously. It comes with several service models that have necessary capacity to address different needs. The two most popular outsourcing models – a dedicated team and team extension – vary in problems they solve, resources they draw, the nature of cooperation, and price. Yet, a decision about whether to go with a dedicated team or to hire some developers from your outsourcing vendor’s side should not be made solely based on the cheapest paycheck. Your service model should be in line with your needs. Otherwise, you run the risk of paying twice: first, for the option you thought was the right one for you and then for the one that actually was. This is why we are going to discuss today the differences between a dedicated team and a team extension outsourcing model and how to choose the one that works best for you!


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ECOMMERCEHow Blockchain Can Help Improve Your Ecommerce Business

Blockchain was initially introduced as electronic cash and first used to purchase pizza, so it was only a matter of time before such innovative tech would start transforming the ecommerce retail industry. Read on to find out the benefits of implementing blockchain technology in your business.


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BLOCKCHAINBlockchain in Real Estate: Use Cases

Did you know that blockchain is actively used in the real estate industry? People use it to streamline the process of buying and selling property, turn the asset into tokens, fill in land ownership records, and more. Read on to discover the major use cases of this technology.


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BLOCKCHAINNFT Marketplace Development: What You Need To Know

Developing an NFT marketplace is a challenging task requiring a wide range of features, technologies, and expertise. SapientPro has gathered its experience to help you learn everything you need to know before creating your own marketplace.


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BACKENDPHP Best Practices: Are Your Back-End Developers Onboard?

Programming languages (as well as their frameworks and libraries) are essentially a set of tools that provide developers with a variety of options to either take their projects to new heights or make them flop. The difference lies in the coding skills, approaches, and practices. They set aside an engineering guru from an amateur coder. Buying a car from the top manufacturer won’t help you win a rally without the right driving skills. The same holds true for development tools – even the best programming language can be highly inefficient without effectively using the best practices it provides. How does PHP – a language used by 22.54% of professional coders – implement best practices, and what business advantages does it give you by doing so? Let’s find out!


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DEVELOPMENTTop 12 Ultimate Pros and Cons of Outsourcing Your Project

Outsourcing is a common strategy used by companies to get access to the global talent pool, support their teams, and develop top-tier software products. It is usually an effective way to reduce costs and keep quality at a high level, winning the competition in the market. Read on to learn more about the benefits and disadvantages of outsourcing.


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WEBDEVELOPMENTThe 10 Best Places for Outsourcing of Your PHP Project

Outsourcing has gained a vast popularity over the past years. As of the beginning of 2022, 60% of companies outsource at least part of their software development (compared with 56% in 2021). The demand for outsourcing services is especially topical due to the issue with the talent gap, and businesses need to go digital to meet the demands of pandemics. For example, Accelerance experts predict a shortage of 1.2 million engineers in the USA by 2026. And according to the same report, PHP is among the top 5 technologies businesses seek to outsource. So the competition is fierce. Still, outsourcing has become one of the significant ways to address the talent gap and accelerate digitization. But what are the best countries for PHP outsourcing? Are there differences in outsourcing to different countries? Or has globalization evened out the destinations? Let’s find out!


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BLOCKCHAINWhat Is NFT and Why Is It So Popular?

Our lives in 2021 remained governed by pandemic rules, and so we immersed ourselves deeper into the digital world. One of the things that gained much popularity during that period were NFTs. We watched Jack Dorsey – a former Twitter CEO – selling his first tweet for 2,9 million dollars. We saw a meme known as Nyan Cat being sold for $600,00. NFTs seem to have plenty of money floating around but much less understanding of what they are and how they work. So let’s get a handle on what NFTs are and how you can use them for your next innovative project!


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DEVELOPMENTRequirements: How do they Impact the Project’s Success?

Mind Reading Services would definitely be popular in software development offices. Why? Because it requires much communication for developers, project managers, and clients to be on the same page regarding desired results. This communication does not always go smoothly – so teams need to guess what their client really wants. According to developers, inadequate and vague requirements from clients (or their representatives) cause significant problems in development. And they are not wrong! Specifications provide teams with insight into what they must accomplish. More than that, they influence other crucial software development processes. Consequently, the most common cause of project failure can be traced to insufficient requirement elicitation. So this process deserves greater attention!


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DEVELOPMENTWhy Should You Never Ignore Quality Assurance Practices in Your Project?

In order to build a new product or add a new feature, who would you need to give this task to? Surely a bunch of programmers would be enough, right? It’s their job to fix things like this. Nevertheless, software development involves a lot more nuance than that. Something that appears like a result of just a bunch of code is only real if a variety of specialists work together. These specialists include not only programmers but also project managers, designers, business analysts, and quality assurance engineers. Together, they form a fully functional team that can deliver the results you are looking for. Today we will focus on the later specialist – QA – and why their expertise is essential to the success of your project. Long story short: without QA practices your project is more likely to fail! Why? Well, let’s find out!


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DEVELOPMENTOutsourcing Services: Types and Responsibility Scopes

It is very important to understand that every project is unique in terms of its vision, deliverables, objectives, and workflow. As each project advances through various stages, it even differs from itself. Usually, in the beginning, you know very vaguely what needs to be done. As the processes progress, you become more aware of the situation. So it goes without saying: a single outsourcing model is unlikely to apply to every project at all stages of development. Thankfully, software development firms that handle outsourcing offer different types of collaboration services. Today, we will describe ours.


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DEVELOPMENTHow to Select an Outsourcer that Delivers Results

Outsourcing has become one of the fireproof saving boats in this heating lava of the IT hiring market. However, it’s not just a way to find additional professionals for your project. Companies often opt for outsourcing to reduce cost (70%), be more flexible (40%), make it faster to market (20%), etc. Whatever the reason for building such a partnership, it will be in vain if you choose an outsourcing vendor that is not up to the task.


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TEAM BUILDINGA 7-step Guide to Effective Project Management

Do organizations and companies really need project managers to accomplish projects? Imagine: the leadership board passes the task to the development team and they get to work right away. And there is no particular person who monitors plans, schedules, deadlines… Thanks to the dedication and responsibility of developers, testers, and designers, everything works out. That would be great, right? The truth is, even if you put together a team of the best specialists with a deep sense of responsibility and accountability, your project will not succeed without project management. Why? Because a project is much more than just assigning and checking tasks. Teams face a range of communication issues, dependencies, deadlines that are missed, unclear task descriptions, as well as questions about goals. Ultimately, if they have to manage all of it themselves, they will not have time to code, test, or design. Let a professional project manager take care of it. Their task will be to optimize the work of your teams and boost their productivity, while also making sure that the project moves in the right direction.


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WEBDEVELOPMENTOutsourcing Fintech Risks and How to Mitigate Them

There are both benefits and risks associated with outsourcing. Success in entrepreneurship comes from the ability to maximize benefits while minimizing risks, and it is true for outsourcing too. Outsourcing will, just like any partnership, require a risk management plan. This is the process of determining how the work will be done in case of unexpected events, how decisions will be made, and how disputes will be resolved. Having a solid plan in place will protect you from any risk that may emerge through your outsourcing partnership. Let’s get ready together!


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WEBDEVELOPMENTFintech Outsourcing: How to do it Right

Due to the new norms that pandemics introduced into our lives, many things have changed on the financial landscape. With contactless payments, mobile banking, and real-time transactions, people are getting used to digital-only financial tools, which means they are open to other changes. Fintech companies have a better chance of attracting more users this way, meaning innovations can flourish. Outsourcing is a way to accelerate this process.


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Web development is always a compromise between functionality, development time, and cost. Thereby, choosing the right platform is about your priorities and capabilities. One of the most popular platforms used for web blogging services and websites of IT companies is WordPress: it is simple, which is a great advantage for inexperienced developers. So the question is what to choose in the rivalry of building a website from scratch vs WordPress website development?


Web development is a very specific, yet demanded kind of work nowadays. The choice of the programming language is the very first step in the development of any project. It depends on such factors as budget, purpose, scale. Although, some programming languages are used fairly more often than others. Despite being old, PHP remains the most often used programming language for the back-end. About 80% of all websites including ones everyone uses on a daily basis are made with PHP. And this percentage isn’t going to reduce anytime soon.


Web development is at the peak of popularity and PHP remains the main tool for lots of web developers. Up to 80% of all the web software is developed with this programming language. PHP provides all the necessary tools and guarantees interoperability with different kinds of software as well as has many awesome frameworks such as Laravel or Symphony, which make development faster and easier. It is equally suitable for developing websites and mobile applications. However, even such smart web development is pretty expensive and one of the best solutions to cope with constantly growing budgets is outsourcing.


The FinTech industry is one of the most challenging for software development due to multiple regulations, requirements, and expectations. Your team should know the ropes to seamlessly integrate all the needed features and create a powerful project. SapientPro gathered its experience in this post to help you understand what to prepare for.


Have you ever tried to open any web-site on your phone’s browser? If you have, you’ve probably noticed how clumsy it can be. Yeah, opening and utilising a web-site on a PC with a big screen is pretty convenient, however doing the same on smartphones, especially older models with screens smaller than 4 inches is less satisfying. The text is really badly read and the buttons are small, ads may cover too much of your humble space.In order to cope with these and other issues at the dawn of the smartphone age PWA technology was developed.

SAPIENTPROHow to update your marketplace app in 2021?

Creating a successful marketplace application may seem a Herculean task to cope with. However, its maintenance is not a simpler task either. Here we come across the helpful app upgrades. But why do you need to upgrade your application and what features a renewed app should have? Let’s dig deeper into these questions.

SAPIENTPROHow to upgrade your old website for 2021?

Living in a hectic constantly changing world, you can hardly ever find something that remains the same. This statement relates not only to daily routine, but also to any job issues such as keeping your website updated. If your site doesn’t adjust to the latest trends and you haven’t done any rebranding or upgrades for ages, you risk to appear old-fashioned and stagnated. Here is some good news, too. You can always come to grips with reality and start to develop your own upgrading plan for a website. In order to speed up this overwhelming journey, we recommend you to stand still for now and scan carefully the information presented in this article.

SAPIENTPROHow to build a successful development team? (Part 2)

You have already got acquainted with the aspects of first and foremost importance related to forming a successful development team. Let’s proceed with our journey and dwell upon the matter of adequate maintenance of the enhancement team on a certain level. Which characteristics and skills should remain firm with the flow of time for your web development process to be successful?

SAPIENTPROHow to build a successful development team? (Part 1)

When you begin to work on a new (especially large-scale) project, organizational moments themselves look quite intimidating. Despite all the possible challenges, take a deep breath, count 1,2,3 and think carefully about the particular task the team is supposed to solve and what’s the team role within the project frames? Clear targeting and coming up with first juicy ideas will set you a decent start on the way to forming a successful development team.

DEVELOPMENTChoosing Technology Stack for custom eCommerce Development: a guide for the non-tech entrepreneurs.

If only there were an analogy of Hogwarts’ sorting hat for software development… Imagine: you enter your idea of the product, how much budget you have, and get the list of the technology stack and contacts of the development team that would work ideally with your niche! In the real software development world, choosing a technology stack requires planning, discussions, and analysis. Some technologies will work better with your project, and our task is to detect which ones. However, you also need to understand that the tech stack is not something fixed. As your product grows, there comes the need for new and better tools. This way, software development requires flexibility. Thus, prepare that your initial technology stack may not stay with you forever. You may need to scale your project or implement new features and store more information. There may be better versions of some tools available. Prepare to be flexible. Prepare to change and alter things when the upgrades require it. That’s what will make you competitive from a technological standpoint of leading an E-Commerce business. In this article, we will tell you about the most popular technologies that power E-Commerce products. Next time you communicate with your development team, you will know all the essential information and, most importantly, you will ask the right questions.


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SAPIENTPROCommunication in the software development workplace

IT office jungles are filled with computer forests, cable lianas, and rivers of coffee. The temperature varies between 24 and 27, depending on who keeps the conditioner remote control. The sunlight mainly comes from computer screens and lightbulbs. Developers are working like bees: they take the pollen of code and create honeycombs of apps. It is a beautiful environment filled with the magical power of innovation, creativity, and agility. However, this ecosystem only works if there is one more component. This component is communication.


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DEVELOPMENT10 reasons to update your website

The day has come. Your once successful and well-performing website wears off. And you know what? It is okay. It happens to the best of us. Even while you are reading this article, we are revising our website to improve your experience with it. So let us explain how the updating process works, and not just because we are a software development company but because we understand. Right now, our designer is creating a fresh way of delivering cases, and our backend developer is engaged in the improvement of the admin panel.


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Outdated CMS may be among the reasons why your business hit a plateau.Developing and launching a website is not where the work stops. Besides, you have to maintain it constantly and implement profound changes. As for the latter, sometimes you may need to do something more than a simple redesign, and that may be a switch from one CMS to another. If your e-commerce business is continuously evolving and growing, it brings along more work to do. New technologies are always here to make your life easier. When it comes to CMS, there is also a great variety of opportunities you can use. In this article, we will walk you through the reasons, things to consider, and steps of CMS replatforming.


Let us be clear, the absence of SEO may result in the absence of website visibility.What people usually do when they need to find some information? Of course, they google it. The same goes for online shopping. When someone wants to buy or just compare prices for a certain product, Internet users simply open their devices to find necessary items online. Although you can now hardly find a person, who doesn’t have a computer or a laptop, people still use mobile devices more often. Thus, 93% of all internet activity starts with a search query. This number is for you if you doubt the importance of search engine optimization (SEO) for your website.


Bear in mind, the whole purpose of dynamic pricing isn’t all about making sales.Price is among the key priorities when the consumers make their final decision whether to buy a product or not. Too expensive or too cheap offers can easily avert the buyers from your store. What if other stores have smaller prices? Or similar products of cheaper brands attract visitors more? The solution for not losing the client base is keeping track and controlling the costs on your website with the help of dynamic price strategies.


The rise of sales, increased traffic and positive reviews are just a couple of benefits you may get from a website redesign.If you want your e-commerce business to grow and develop (we believe you do), you need to keep track of events in the online retail industry and, of course, implement on-time updates. Sometimes, small changes are not enough, then significant renovations should take place. Those may include changing the offers you provide and product lines, updating the website and finally redesigning. The question of redesign should be taken up seriously, as the first impression is what most people rely on when it comes to the Internet and its tough competition. Be ready to invest enough effort and budget to the renovation that will increase your business’s value. To know how to determine your budget. It’s important to consider at first the features, reasons, and type of changes, necessary for your website in the process of redesign.


Adding an online store to your website will cost you less than developing it from the ground up.Selling online is never a bad idea, especially nowadays, when people wish to buy everything they need right from their cozy homes.What if having a ready website a business owner decided to sell something? Good news! There is no need for you to start all over again. There is a solution – adding an online store to the existing website. The opportunities of eCommerce are growing as fast as the customers’ demands.


The e-commerce development company you choose will certainly affect the money you have to pay.The e-commerce website can definitely enhance the profit you receive from your business. But how much does e-commerce website cost? The figures you will hear in an answer to that question can vary a lot. Even after development, you will have to invest money into maintenance, improvement and adding brand-new features that are constantly appearing on the market. That’s in case you want your e-store to be attractive and profitable, of course. It’s even difficult to tell the average cost of how much should I charge for an e-commerce website. The numbers will vary due to different factors. In this article, we’re going to discuss them all in detail to help you grasp some idea about the money you need to pay for the e-store. First of all, you need to decide what you want your e-commerce to offer the customers. It may be anything from small business e-store up to a large website with a big amount of integrated (useful or just good-looking) features. It is also a good idea not to wait until everything becomes outdated. We strongly recommend to update all the features continuously and save money for more innovations.


To avoid the negative consequences, start with determining what you intend to achieve.The popularity of e-commerce is growing at a blistering pace. Many companies around the globe regard the internet as a powerhouse with high commercial capacity and opportunities to boost their business and attract more customers. Those companies are completely right – more and more people prefer clicking the mouse over walking for hours when they need to buy something. Online stores nowadays provide their customers with more possibilities for less effort. But how to make people buy on your website, not any other? The answer is in thorough planning and management of e-commerce.


We don’t say there isn’t enough knowledge, because our specialists are always broadening their abilities, delivering first-rate products and making the customers satisfied.Being a client of a Web Development company doesn’t mean you have to know all the ins and outs of the development process. However, what may be interesting for you is the stages and main characters of the project delivery. You cannot address front-end developer directly if you need to add a new payment method. Even this, as you may think, simple task involves a well-thought teamwork. So, here is a brief insight into the mechanism of SapientPro Clockwork.


If a customer wants to find a development company they can work comfortably with, the staff becomes a really important point to encounter for making a choice.Without any doubt, while visiting some websites, buying goods online or even using a digital map to reach your destination you don’t think of the fact that Ukrainian IT specialists might have taken part in the development of these apps. A great number of companies around the world choose to outsource web development to Ukraine and they do have strong reasons for that. So, let’s give a detailed look at the biggest of them:


As software development is a many-stage process, every its element contributes to what you have to pay for an application.Before starting something new, people usually ask: “How much will it cost me to do this?” If you expect to hear the exact sum once you come to the software development company, here is something you need to know. The factors to be considered for the cost estimation are numerous and most of them depend on how you want your website or app to look like.As software development is a many-stage process, every its element contributes to what you have to pay for an application. Let’s have a closer look at three most important factors that affect the client’s budget.

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