Optimizing Safety Data Sheets with AI Automation
A company needed an AI-powered solution to manage and automate Safety Data Sheet (SDS) processing across formats and languages. SapientPro built a system that extracts structured data, updates SDS versions, generates safety regulations, and enables barcode-free product search — all while handling multilingual file matching and maintaining consistent formatting.
Our Collaboration Story
The client partnered with SapientPro to build a platform that supports chemical safety compliance in Switzerland. The goal was to develop a multilingual system for manufacturers, suppliers, and users that simplifies the handling of SDS. The system needed to address several industry-wide issues: outdated documents, language barriers, and difficulty accessing SDS records across organizations. We delivered a solution with structured SDS storage, automatic data extraction, multilingual matching, and role-based access control. The platform supports hospital and enterprise users with advanced search tools, email integration, and SDS version tracking, helping businesses comply with GHS and local safety regulations.
Challenges
Inconsistent Document Structures
SDS documents vary widely in format and completeness, making standardized processing difficult across products and suppliers.
Language, Standard & Version Matching
Matching SDS files accurately across different languages and regulatory formats (e.g., GHS, OSHA) required high-precision parsing.
Barcode-Free Product Identification
Needed a reliable method to locate SDS data for products without barcode labeling: common in legacy systems or third-party imports.
Since launch, our SDS Automation Solution has become the backbone of a flexible safety-data platform. We adapt its extraction, multilingual matching, and compliance modules to the unique workflows of clients in diverse industries, delivering results in weeks, not months. Let’s talk about how this system can elevate your document automation.
Administrative & Compliance Features
User-Focused Features
Chemical Search Functionality
Employees across all roles can search by chemical name and retrieve relevant SDS records. Filtering is supported using labels and custom attributes.
Multilingual & Multi-Version SDS Matching
The system automatically detects and matches SDS documents in different languages for the same product. This eliminates redundancy and improves document accuracy across multilingual workplaces.
Automated Hazard Labeling for SDS Filtering
Each uploaded SDS is automatically assigned a visual hazard label based on its pictograms and key warning statements (e.g., signal word, H-phrases). These labels are searchable and filterable, helping users quickly identify products that carry serious environmental or health risks. The feature improves navigation across SDS records and supports fast risk assessment directly from the platform interface. Labels can also be printed and applied where needed.
SDS Retrieval via Product Code
Users can scan or search for a product code to instantly access the associated SDS file, reducing lookup time and improving workplace safety.
SDS Update Notifications
When an SDS is replaced or a new version is uploaded, the system notifies all relevant users, keeping everyone aligned with the latest safety information.
Process Stages
Solutions
01
AI-Powered SDS Structuring
SapientPro built a system to extract, classify, and organize SDS data, covering elements like chemical composition, hazards, and safety protocols in a consistent digital format.
02
Cross-Language and Compliance Matching
The platform supports intelligent SDS pairing across languages and formats, improving accuracy for global users and addressing documentation gaps in multilingual workplaces.
03
Advanced SDS Search & Filtering
We enabled filtering by ingredient, keyword, and regulatory field, reducing lookup time and helping teams find relevant safety data fast.
04
Version Control & Automated Updates
The system automatically detects outdated SDS files and suggests updating, helping clients stay current with safety regulations and reducing manual tracking overhead.
05
Non-Barcode Lookup Capabilities
By leveraging metadata and product descriptions, the system enables SDS retrieval without barcode scans – ideal for older products or external supplier files.
UNLEASH YOUR IDEA
Ihor Hamal
COO with a 15-year track record of experience in scalable Big Data architecture. Proficient in creating scalable and robust systems to satisfy even the toughest business needs.
COO with a 15-year track record of experience in scalable Big Data architecture. Proficient in creating scalable and robust systems to satisfy even the toughest business needs.
UNLEASH YOUR IDEA
